WIN – Student Support & Case Management System

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Overview

WIN (Wellness & Intervention Network) is a secure, role-based case management application designed to support student intervention documentation, service tracking, and compliance workflows.

The system centralizes student support cases while maintaining auditability and regulatory documentation alignment.

⚠️ Features marked as TBD are planned but not yet implemented.

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Current Status

• Version: 0.1 (MVP Development)
• Environment: Development
• Production Deployment: TBD
• SIS Integration: TBD

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Implemented Features (MVP)

• Student profile creation
• Case creation and assignment
• Case notes logging
• Basic service tracking
• Basic role-based access control (RBAC)
• Basic activity logging

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Planned Features (Not Yet Implemented)

• Advanced reporting dashboards – TBD
• Workflow automation – TBD
• Notification engine – TBD
• SIS integration – TBD
• Automated compliance validation – TBD
• Consent tracking module – TBD
• Document versioning – TBD
• Analytics & risk scoring – TBD
• External agency portal – TBD

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Regulatory & Compliance Alignment

WIN is designed to support documentation workflows aligned with:

• IDEA (Individuals with Disabilities Education Act)
• FERPA (Family Educational Rights and Privacy Act)
• FAPE documentation requirements

Current Compliance Capabilities

• Timestamped case notes
• User action logging
• Role-based access restrictions

Planned Compliance Enhancements (TBD)

• Consent management tracking
• Immutable record locking
• Automated compliance reporting
• Formal audit export reports
• Record retention automation

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User Roles

Role	Status	Capabilities
Administrator	Implemented	User management, full access
Case Manager	Implemented	Manage cases, add notes
Reviewer	Partial	Read-only access (expanded permissions TBD)
Service Provider	Partial	Service logging (expanded features TBD)

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Technical Architecture

Backend

• RESTful API – Implemented
• Authentication (JWT-based) – Implemented
• Role-based authorization – Implemented
• Audit logging middleware – Basic version implemented

Database

Relational schema includes:

• Students
• Cases
• Case Notes
• Services
• Users
• Roles
• Audit Logs (basic)

Additional schema validation and optimization – TBD

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Security Controls

Implemented

• HTTPS (environment dependent)
• Role-based access control
• Session authentication

Planned (TBD)

• Encryption at rest verification
• Fine-grained field-level access control
• File storage encryption
• Automated security monitoring
• Periodic security testing process

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Installation

git clone https://github.com/your-org/win-app.git
cd win-app
npm install