Goal Tracking Define goals, categories, status, and progress over time.
Incident Logging Capture critical events with consistent workflows and escalation.
Auditability Record who did what and when for sensitive actions.

What WIN Is

WIN supports student success programs by providing a single place to manage student profiles, goals, case notes, services provided, and critical incident reports—designed around day-to-day workflows for advisors, mentors, and case managers.

Students Goals Case Notes Services Incidents Reports

Who Uses It

  • Case Managers / Advisors: track goals, document interactions, and follow up.
  • Program Administrators: monitor outcomes and compliance-ready reporting.
  • Supervisors: review incidents, approve actions, and ensure accountability.

WIN is built for least-privilege access and consistent documentation.

Typical Workflow

  1. Select a student and review current goals and status.
  2. Add or update goals (category, status, progress notes).
  3. Record case notes and services provided for that session.
  4. If needed, log a critical incident with severity and follow-up actions.
  5. Generate reports for program outcomes and internal review.

Core Features

  • Student profiles: basic demographics and program context.
  • Goal management: categories, statuses, and progress visibility.
  • Case documentation: notes and service tracking aligned to program needs.
  • Critical incidents: consistent logging, review, and escalation support.
  • Search & filters: quickly locate students and prioritize follow-ups.
  • Reporting: outcomes and activity summaries for administrators.

Privacy & Compliance Design

WIN is intended for environments where student records require careful handling. The design emphasizes confidentiality, integrity, auditability, and controlled access.

  • Role-based access control: permissions enforced server-side.
  • Audit logs: track create/update/delete for sensitive records.
  • Data minimization: collect only what’s necessary for the workflow.
  • Secure defaults: least privilege and predictable access patterns.

See SECURITY.md in the repo for reporting and expectations.

Project Structure

  • api/ — backend services and data access
  • ui/ — front-end application
  • SECURITY.md — security reporting and practices
  • README.md — build/run instructions and overview

This landing page is intended for GitHub Pages and project communication.

Getting Started

  1. Open the repository and review README.md.
  2. Set up the API environment (local config, database connection, secrets).
  3. Run the UI and validate core flows: student list → goals → incident logging.

Want to contribute? Open a PR with a clear description, screenshots (if UI), and notes on security/privacy impacts.

Go to GitHub

Roadmap (High-Level)

MVP

  • Student list + profile
  • Goal create/update
  • Incident logging

Operations

  • Search & filters
  • Reports & exports
  • Supervisor review workflow

Compliance

  • Audit log viewer
  • Retention & access review
  • Stronger incident classification

Roadmap items should be validated against requirements and stakeholder workflows.

Team Members

Documentation

Explore the technical documentation for the WIN Student Goal Tracker, including the database schema and entity relationships.

Database Documentation API Documentation UI Documentation User Manual Documentation